10 Feb Supplier Code of Conduct
Corporate Governance
Supplier Code of Conduct
Dear Suppliers,
CODE OF CONDUCT FOR SUPPLIERS OF UCHI TECHNOLOGIES BERHAD AND ITS SUBSIDIARIES (THE “UCHITEC”, “THE COMPANY” OR “THE GROUP”)
In line with the Company’s effort in upgrading the social responsibility for our Supply Chain practices, the code of conduct had been developed for all suppliers to comply.
The code of conduct defines the basic requirement of UCHITEC’s supplier of goods and services on the activities that are strictly prohibited as well as respective responsibilities towards their stakeholders and the environment.
It is the obligation of the supplier to review the code of conduct, understand it and send us your declaration of acceptance and compliance via the acknowledgement form.
Thank you.
CODE OF CONDUCT FOR SUPPLIER’S DECLARATION
At UCHITEC, it is important that our business associates share our corporate values and support us in the enforcement of our corporate culture. The following are the basic principles and fundamental ethical standard to promote acting with integrity, honesty and compliance with applicable laws and regulations.
1. Legal Compliance
In addition to the legal standards mentioned in this Code, suppliers will comply with all other applicable laws in the provision of products and services to UCHITEC, anti-bribery, fraud and corruption. UCHITEC expects suppliers to implement systems and controls to promote compliance with applicable laws and the principles set forth in this Code. Suppliers should also apply these or similar principles to the subcontractors and suppliers work with in providing goods and services to UCHITEC.
2. Bribery and Corruption
Suppliers will comply with all the anti-corruption principles:
(a) Committing to promote values of integrity, transparency, accountability and good corporate governance;
(b) Strengthening internal systems that support corruption prevention;
(c) Fighting any form of corrupt practice; and
(d) Supporting corruption prevention initiatives by the Government and the local authorities;
to the best of our knowledge (collectively referred to as “The Requirements”).
A ‘zero tolerance’ policy towards any form of bribery, corruption, extortion and embezzlement. In particular, suppliers shall not pay bribes or make any other inducement, including kickbacks, facilitation payments, excessive gifts and hospitality, grants or donations in relation to their business dealing with customers and public officials. Suppliers are expected to perform all business dealings transparently and these dealings shall be recorded accurately. Suppliers shall ensure the subsidiaries, affiliates and all other parties appointed by the supplier to conduct work for UCHITEC also comply with The Requirements.
Suppliers have not been convicted nor are the subject of any investigation, inquiry or enforcement proceedings by the relevant authorities of any actual or suspected breach to The Requirements and will report any actual or suspected breach to The Requirements as soon as reasonably practicable and to the extent permitted by law, to UCHITEC.
3. Human Rights
Suppliers will conduct business in a way that respects the human rights of all people and treat them fairly, in accordance with all applicable laws. UCHITEC do not tolerate the occurrence of involuntary labour, child labour, prison labour, bonded labour or human trafficking in our operations or supply chain. Suppliers must conduct the activities with reasonable steps to identify, prevent and manage human rights impacts in the operations, controlled entities and any incidents must be reported.
4. No Discrimination
Suppliers are committed to equal employment opportunity and not to discriminate on the ground of race, colour, gender, national origin, sex orientation, religion, age, disability status or any other personal characteristic unrelated to job performance and will comply with all applicable employment discrimination laws. This also applies to the treatment of other counterparties.
5. Harassment
Suppliers are prohibited any form of harassment, including sexual harassment and bullying of any employee on the basis of any status protected by law. It can be in the form of physical, verbal, visual or any conduct toward a person that is unwelcomed by that person and has the purpose or effect of creating an intimidating, hostile or offensive work environment. This include the conduct of anyone in the workplace, such as employees of UCHITEC and non-employees.
6. Security
Suppliers shall ensure that all necessary security arrangements are in place to protect their employees. Suppliers are expected to have a management policy in place to be able to respond to emergencies timely and efficiently.
7. Conflicts of Interest
Suppliers are required to avoid any activity or association that creates or appears to create conflicts that may arise in the performance of work and in any related business decisions. It can be involved both financial and non-financial interests.
8. Environment
Suppliers will comply with sustainability and all applicable environmental laws includes efficient use of resources and respect for the environment.
9. Health and Safety
9.1 Substance Abuse
Suppliers must be free from the influence of alcohol or any other substance in order to perform the jobs safely and effectively.
9.2 Workplace Violence
Suppliers must ensure workers do not act or threats of violence in the workplace. Weapons are not permitted in Company premises or while conducting business on behalf of the Company.
9.3 Protect Health and Safety
Suppliers will comply with all applicable workplace health and safety laws including appropriate controls, training, work procedures and personal protective equipment.
AGREES THAT:
- In the event that we are in breach of any of the above sections, <company name> may immediately revoke the contract award or terminate the contract for the business transactions without any liability whatsoever on the part of <company name> to the Vendor. This is without prejudice to any other rights or remedies that <company name> may have or any other appropriate action which <company name> may seek under the terms of the applicable tender/ contract or applicable laws and regulations.
- Should any person attempt to solicit any bribe or advantage (whether financial or otherwise) from the supplier or any other person connected to the supplier either as an inducement or incentive to be selected or as a reward, gift or bonus for being selected in the business transactions, or where the supplier has reasonable grounds to suspect any breach of the obligations in this Supplier Code of Conduct, the supplier will report such act to <company name> as soon as reasonably practicable.
Signature & Date
Name (BLOCK CAPITALS)
Title:
Company Stamp